The Best Invoicing and Billing Software 2024 – Top 10 Compared

• Recurring Invoice Generator: Freshbooks’ invoice generator is very easy to use. For instance, if you bill by the hour, you can easily add your tracked time to invoices and add billable expenses to your client. Plus, you can keep customers in the loop by sending summary points at any stage.
• Payment Reminders: You can also use FreshBooks’ automation tools to send payment reminders, set up recurring invoices, and charge late fees using your customers’ on-file credit cards.
• Multiple Invoices: You can easily add due dates, specific payment terms, tax calculations, discounts, and currency specifications to each invoice. With these features, you can create multiple invoices in minutes.

FreshBooks’ pricing plan is feature-based and competitive. Its prices are in four tiers, giving businesses the flexibility to choose based on their needs.

While FreshBooks’ Lite plan is feature-rich enough to support startups and freelancers with less than 5 clients, established businesses would prefer its Plus plan, which allows recurring invoices and up to 50 clients’ invoicing.

FreshBooks also offers a substantial discount on their pricing plans. You can save 60% off for the first 4 months on monthly plans. If you opt for annual billing, you’ll receive an additional 10% discount on top of the 60% off for 4 months. This promotion allows you to try FreshBooks’ features at a significantly reduced cost, whether you prefer monthly or annual billing.

• Professional Invoice Templates: Create tax-compliant invoices in one click. It offers multiple and flexible template customization, allowing you to create a professionally-looking invoice that matches your brand identity.
• Integration with Zoho Products: As a free invoicing software, Zoho offers every feature you may need to experience seamless payment management. However, if you need more functions, you can easily integrate with other Zoho products such as Zoho Billing, Zoho Books, Zoho Inventory, and more.
• Project Management: Log time and manage projects, allowing you to monitor every project on your plate and plan accordingly.

Zoho Invoice is entirely free to use. Despite being free, you can easily add up to two organizations. However, businesses that need more invoicing features may need to choose from any of its priced plans. See the table below.

Zoho’s free plan comes at no cost and is suitable for businesses with an annual revenue of less than 50,000 USD. The Standard plan supports three users and includes everything in the free plan, with the management of up to 5,000 invoices, custom field addition, journal templates, custom reports, API access, and sales tax tracking.

Zoho Invoice offers price plans that scale with business needs, making it a fair deal. Its free offering makes it particularly attractive to users on a low budget compared to competitors like FreshBooks and Xero.

• Automatic Quotes to Invoice: You can quickly turn your quotes into payment information whenever you need to bill your clients. Xero allows the creation of invoices from a quote, eliminating manual input.
• Multiple Invoicing: Whenever you need to send multiple invoices to a client, Xero saves you the time and effort of sending them separately. You can easily select and combine them into a single PDF and email your client.
• Bulk Invoice Importation: Users with separate accounting software can transfer their invoices from another accounting platform into Xero using its bulk import feature.

Xero invoicing price information is connected to its accounting software functionality. It offers three price plans to support different business needs.

Xero’s Early plan is suitable for startups as it limits the number of invoices and quotes to 20. Its Growing plan offers businesses unlimited invoicing and billing, making it a suitable option for growing small businesses.

While there’s no free plan, its 30-day free trial allows you to explore its functionalities.

• Reminders Tracker: Melio’s payment software tracks emails and reminders, including when payments are scheduled, being processed, and when they’re made in full.
• Synchronization with Accounting Software: As Melio synchronizes with popular accounting tools like QuickBooks and Freshbooks, you can easily send invoices to clients.
• Payment Categorization: Melio instantly matches all incoming payments with invoices to help you avoid any mistakes when tracking and recording them.

Melio offers no price plan, but charges for transactions. Its transaction fees are based on the chosen payment method. Below are some of Melio’s transaction fees and payment channels.

• ACH bank transfer – Free
• Check Mailing – $1.50 (The first two per month are free)
• Pay by card – 2.9%
• Instant transfer – 1%, up to $50
• Fast ACH bank transfer – 1%, up to $30
• Fast check – $20 (Get a check from your vendor within three business days)
• International payments –  $20 flat fee (USD only)

• Automation: HoneyBook provides a diversity of automation, such as payment reminders, which is important in invoicing. With the automated payment reminder, HoneyBook helps you check up on clients before and after the due date.
• Online Document Signing: Legalize your documents, invoices, and contracts with your signature and clients easily with the e-signature. I found it to be similar to DocuSign, which is easy to use.
• Online Scheduling: The online scheduling tool is another way to enhance professional communication with clients. This tool helps you stay organized and avoid last-minute meetings.

HoneyBook offers three tiers of price plans. See the list below.

HoneyBook’s Starter plan provides small businesses with all the tools needed to run their business smoothly. Its features include unlimited clients and projects, invoices and payments, calendars, professional templates, and more.

There is no free plan, but its 14-day free trial offers users a great opportunity to test the platform.

• Square Checking: Get real-time reports, allowing you to access your cash flow and make data-driven decisions. With its Square Checking functionality, you can access valuable information about your Square sales.
• Invoice Tracking: Square ensures you don’t only send invoices to your clients. It also offers you the tool to gain insights by tracking their progress in real-time.
• Batch Invoices: You can easily send the same invoice to multiple customers using Square’s batch invoicing.

Square offers a free and paid plan. The paid plan is for growing businesses that need more advanced features.

Square’s free plan suits startups or businesses with basic and unlimited invoicing needs. On the other hand, its paid plan offers more streamlining and time-saving features, such as a milestone-based payment schedule, custom fields, sending multiple invoices simultaneously, and more.

• Custom Taxation Settings: Invoice Ninja allows you to adjust tax rates based on your business needs. Also, with its inclusive and exclusive tax settings, you can decide whether the tax should be included in an item or added on top of it.
• Branded URL: As an invoicing software with advanced customization, Invoice Ninja allows you to create a unique DNS for your record entry. You can then send this customized URL to your client.
• Customize Invoice Designs: You can easily customize the outlook of your invoice to match your brand identity, even with its free plan.

Invoice Ninja offers flexible price plans to support different business needs.

With Invoice Ninja’s amazing free plan, many small businesses with 20 or fewer clients can get more done. Its free plan features include unlimited invoices to 20 clients, invoice branding with a logo, inventory management, client-side invoice portal and automatic currency conversion.

While Invoice Ninja offers more affordable monthly and annual plans compared to providers like FreshBooks, Xero, and Zoho, it specializes primarily in invoicing and lacks the advanced accounting functionalities found in these competitors.

• 100+ Invoice Templates: You don’t need to sign up before accessing Invoice Home’s collection of professional invoices. Its templates range from basic to advanced offering you the options to choose based on preference.
• Mobile Support: Invoice Home supports on-the-go invoicing, which is available on Android and iOS devices.
• Automatic Backup: As you create invoices on the app, your data gets synced automatically with the desktop account. Also, Invoice Home prioritizes users’ data security and practices regular data backup.

Invoice Home still reflects its simplicity in its price plans, offering only a paid plan. Invoice Home’s affordable paid plan is another element that distinguishes it from its peers.

The Invoice Home free plan is good for freelancers, small teams, and solopreneurs who need to invoice less than $1000 monthly. Its paid plan is for larger businesses and companies that need to invoice more than $1000 monthly. Features of the paid plan include unlimited emails, unlimited customers, and unlimited documents.

• Project-Specific Access: Across all plans, Avaza offers different kinds of access, such as timesheets, finance, resource scheduling, chats, and contact, allowing managers to manage team access quickly.
• Team Chat: To keep all business information in one platform and support work discussions, Avaza offers businesses a team chat tool. That tool is robust and allows you to categorize chats based on tasks and privatize confidential conversations.
• Integrations: Avaza integrates seamlessly with popular business tools to facilitate quick connection and eliminate manual data entry. It integrates with tools such as Zapier, Xero, QuickBooks, Stripe, etc.

Avaza price plans are flexible to support different business needs and sizes. Each of its plans supports unlimited project collaboration and increases the number of user access as the plans progress. See the table below for Avaza’s price list.

Avaza’s Startup plan is good for small businesses and offers features such as support for 20 active projects, 50 invoices per month, access to two users for timesheet access, and 10 GB storage.

Avaza offers a healthy pricing model with features that scale for growing business needs. Its free plan is a good way to explore the platform before making a financial commitment.

• Multiple Currency: Invoicely allows you to manage different currencies from the platform without paying an extra fee. With this feature, businesses can bill or pay vendors in any currency.
• Expenses Management: Right on the platform, you can turn expenses into invoices and bills to ensure all expenses are tracked and paid for.
• Reporting: I found the reporting capabilities to be detailed, providing valuable information to help you stay on track with your finances. It also provides an extensive activity log on every income and expense activity to backtrace every finance operation within your team and business.

Invoicely’s price plans are in four tiers: free and paid plans.

Invoicely’s most popular plan, Professional, is suitable for small businesses with up to 10 team members and many clients. Its features include invoice tracking, payment gateway support, expense and mileage tracking, and more.

Invoicely’s pricing approach is similar to Invoice Ninja, supporting startups and small businesses with a feature-rich free plan.